Online meeting: 4 tips to make it more productive

With the pandemic, many companies ended up changing their work format to remote, which means working in home office, hold online meetings and not have to travel to a physical office.

And even after social distancing became more flexible, many companies continued with the home office or hybrid model to ensure better productivity for their employees.

But these formats are not 100% productive, often during an online meeting, the employee can end up getting distracted by so many other things happening at home and not paying much attention to what is said.

4 tips to make your online meeting more assertive

Thinking about solving the problems that may arise, we have put together some tips to help you have more productive meetings that generate some type of result.

1 – Agenda for meetings

Regardless of the objective of your meeting, you will need to create an agenda or script to have a greater focus.

In this document you must have all the topics that must be covered, with the aim of reaching a resolution, planning something or restructuring strategies.

If possible, share it with the participants of the online meeting before it starts, so everyone can prepare, think about what to say and ask their questions.

2 – Start and end times

Setting a start and end time for online meetings is one of the best things you can do.

Because this way, no one is tempted to deviate from the subject, as they have a schedule to meet.

Demand that the schedule is respected during the online meeting, some companies use reward systems so that their employees always arrive on time.

3 – Suitable tools

We can all agree that the tool impacts the productivity of a meeting, right?

After all, there is no way to hold an online meeting on a WhatsApp video call, apart from the crashes that always happen, the video and audio are not good.

So if your company tends to hold a lot of online conferences, it would be best to invest in a tool like zoom, Whereby or Streamyard.

But if it's not something that recurrent, but still requires a certain quality, you can opt for free tools like GoogleMeet, Discord and free Zoom, which has several limitations.

4 – Involve all participants

Sometimes people can feel out of place or not participate enough in a meeting, so they end up getting distracted and not paying attention to what really matters.

Or when a person outside the company participates in a meeting, it is always necessary that you involve everyone in decision-making so that they have a place to speak and are not distracted from the content.

With these tips you can transform your online meeting into a more productive debate that involves all participants.

This way, everyone can give their opinion, bring creative and effective solutions to what is happening and act to make strategies more assertive.